Secretaries (general)
South Africa Secretaries (general) use typewriters, personal computers or other word-processing equipment to transcribe correspondence and other documents, check and format documents prepared by other staff, deal with incoming and outgoing mail, screen requests for meetings or appointments, and perform a variety of administrative support tasks.
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Tasks
- (a) checking, formatting and transcribing correspondence, minutes and reports from dictation, electronic documents or written drafts to conform to office standards, using typewriter, personal computer or other word processing equipment
- (b) using various computer software packages including spreadsheets to provide administrative support
- (c) dealing with incoming or outgoing mail
- (d) scanning, recording and distributing mail, correspondence and documents
- (e) screening requests for meetings or appointments and helping to organize meetings
- (f) screening and recording leave and other staff-members' entitlements
- (g) organizing and supervising filing systems
- (h) dealing with routine correspondence on their own initiative
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